First Name *

Last Name *

Organization *

Address Line 1 *

City *

State *

Enter required value

Postal Code *

Email *

Phone *

DAY OF/ONSITE Contact Person (if different from above)

Please list the name of the person who will be onsite the day of the event.

DAY OF/ONSITE Contact Person Cell Phone Number *

DAY OF/ONSITE Contact Person Email Address

Registration Type *

Enter required value NRVHBA Member Non-Member Non-Profit, Emergency, or Municipal

Number of Vehicles *

Enter required value

Vehicle Descriptions *

Please include a description of each vehicle and the approximate length and width of each vehicle.

Arrival Accomodations

Please include any special arrival accommodations your vehicles may need.

Vehicle Vendor Terms and Conditions *

Vendor Responsibilities:

• Certification of Insurance (COI) is required and should be submitted to info@nrvhba.com at the time of application/payment. However, we will work with vendors who want to submit their application/payment while waiting on their COI. Please note, if the COI isn’t received by NRVHBA or TAT committee by noon the day before the event, the vendor will not be allowed to set up.
• Horn-Free time is from 10:00am - 1:00 pm. Please be respectful of this quiet time which allows our sound sensitive friends to join.
• All representatives of the business and vehicle must maintain a positive attitude and conduct themselves in a professional manner. This is a family-friendly event and the following behaviors will not be tolerated: smoking, profanity, consumption of alcoholic beverages, inappropriate clothing, etc. Anyone vendor found in violation of this rule will be asked to leave immediately; however, their vehicle will remain onsite until the end of the event.
• Each vehicle must have a minimum of one adult representative present throughout the entire event. This representative should be knowledgeable on the vehicles specifications, services, and be able to give guided “tours” of the vehicles, as applicable.
• All vehicles are required to remain in place until the event comes to an end. This is to ensure the safety of our attendees. The only exception to this rule is any emergency vehicles leaving for an emergency. Vehicles found leaving early may not be permitted to participate in future events.
• Vendors acknowledge the nature of this event is to allow children to interact and learn about the vehicles    onsite. Children should be encouraged to ask questions, see, listen, and explore the vehicles. 
• Each vendor is responsible to provide their own tables, chairs, canopy, etc. Your registration is only for the space.
• The NRVHBA and the TAT committee will take appropriate measures to create a safe environment; however, the vendor is ultimately responsible for the supervision, cleanliness and safety of their vehicle(s).
• Vendors shall indemnify, save and hold harmless the NRVHBA, its officers, directors, and volunteers from all liability, damage, loss, claims, costs, demands, and actions of any nature whatsoever arising from Touch-A-Truck NRV.

Vehicle Space Assignments:

• The TAT committee will determine space assignments based upon safety, type of vehicles, available space, special arrival accommodations, and vehicle sizing.
• Space locations and map layout are subject to change.

Marketing:

• In order to guarantee your business being included on any marketing materials put together by the TAT committee, registration, payment, & COI must be received no later than noon on July 25, 2025.
• We encourage all vendors to have child appropriate promotional materials available, such as stickers and small giveaways. Food and/or beverage handouts must be preapproved by the TAT Committee.
• We encourage our vendors to bring banners and signage to promote their business. The NRVHBA and TAT committee will not be responsible for any damage, theft, or loss.
• Vendors grant permission to the NRVHBA and TAT committee to take event photographs and video for the purpose of promotion & publicity of Touch-A-Truck and/or the NRVHBA.

Arrival:

• When spaces are assigned, you will be given an arrival time. This specific arrival time is strategic and important to reducing set up confusion. Please plan to arrive within 15 minutes of your assigned time.
• Arrival times will begin at 7:30am.
• All vehicles must be in place by 9:00am.
• If your vehicle needs special arrival accommodations, such as a large turning radius, please mark this on your application so that we can work to accommodate them during planning.

Departure:

• All vehicles are required to remain in place until the event ends. This is to ensure the safety of our attendees. The only exception to this rule is any emergency vehicle leaving for an emergency. Vehicles found leaving early may not be permitted to participate in future events.
• Vendors are responsible for the removal of their own trash.

Refunds/Cancellations:

• No refund will be given due to weather. The event goes on rain or shine.
• No refund will be given in the event of vendor cancellation or not showing.

Termination: The NRVHBA shall not be liable for any delay or failure to perform due to any cause beyond its reasonable control.

The Touch-A-Truck Committee reserves the right to refuse any application at any time.

If you have any additional questions, please contact us—540-443-0090 or info@nrvhba.com

I have read and agree to the Vehicle Terms and Conditions.

Certificate of Insurance *

Upon submission of your application to Touch-a-Truck NRV, please request a Certificate of Liability Insurance listing the NRVHBA as additionally insured for the Touch-a-Truck event from your insurance agent. You may send them this language:

"Please list the NRVHBA (PO Box 2010 Christiansburg VA 24068) as additionally insured on our policy for the Touch-a-Truck event on August 16, 2025"

Have your agent forward the certificate to info@nrvhba.com.

I have requested my COI from my insurance agent.