First Name *

Last Name *

Organization *

Address Line 1 *

City *

State *

Enter required value

Postal Code *

Email *

Phone *

DAY OF/ONSITE Contact Person (if different from above)

Please list the name of the person who will be onsite the day of the event.

DAY OF/ONSITE Contact Person Cell Phone Number *

Booth Description *

Please tell us what you plan to do with your space. We encourage all vendors to provide a child-appropriate activity or giveaway.

Registration Type *

Enter required value NRVHBA Member Non-Member Non-Profit

Vendor Terms and Conditions *

Vendor Responsibilities:

• Horn-Free hour is from 10-12pm. Please be respectful of this quiet time which allows our sound sensitive friends to join.
• All representatives of the business and vehicle must maintain a positive attitude and conduct themselves in a professional manner. This is a family-friendly event and the following behaviors will not be tolerated: smoking, profanity, consumption of alcoholic beverages, inappropriate clothing, etc. Anyone vendor found in violation of this rule will be asked to leave immediately; however, their vehicle will remain onsite until the end of the event.
• Each vendor is responsible to provide their own tables, chairs, canopy, etc. Your registration is only for the space.
• The NRVHBA and the TAT committee will take appropriate measures to create a safe environment; however, the vendor is ultimately responsible for the supervision, cleanliness and safety of their vehicle(s).
• Vendors shall indemnify, save and hold harmless the NRVHBA, its officers, directors, and volunteers from all liability, damage, loss, claims, costs, demands, and actions of any nature whatsoever arising from Touch-A-Truck NRV.

Vehicle Space Assignments:

• The TAT committee will determine space assignments.
• Space locations and map layout are subject to change.
• No Electricity is provided.

Marketing:

• In order to guarantee your business being included on any marketing materials put together by the TAT committee, registration, payment, & COI must be received no later than noon on July 28, 2023.
• We encourage all vendors to have child appropriate promotional materials available, such as stickers and small giveaways. Food and/or beverage handouts must be preapproved by the TAT Committee.
• We encourage our vendors to bring banners and signage to promote their business. The NRVHBA and TAT committee will not be responsible for any damage, theft, or loss.
• Vendors grant permission to the NRVHBA and TAT committee to take event photographs and video for the purpose of promotion & publicity of Touch-A-Truck and/or the NRVHBA.

Arrival:

• When spaces are assigned, you will be given an arrival time. This specific arrival time is strategic and important to reducing set up confusion. Please plan to arrive within 15 minutes of your assigned time.
• Arrival times will begin at 7:30am.
• All vendors must be in place by 9:00am.
• Vendors are responsible for delivery, handling, set up, and removal of their own display and materials.
• You will be directed to your space. You must unload your supplies and then immediately move your personal vehicles. There will be a designated vendor parking area.

Departure:

• All vendors are required to remain in place until the event ends. The only exception to this rule is any emergency vehicle leaving for an emergency. Vehicles found leaving early may not be permitted to participate in future events.
• Vendors are responsible for the removal of their own trash.

Refunds/Cancellations:

• No refund will be given due to weather. The event goes on rain or shine.
• No refund will be given in the event of vendor cancellation or not showing.

Termination: The NRVHBA shall not be liable for any delay or failure to perform due to any cause beyond its reasonable control.

The Touch-A-Truck Committee reserves the right to refuse any application at any time.

If you have any additional questions, please contact us—540-443-0090 or info@nrvhba.com

I have read and agree to the Vendor Terms and Conditions